EN
Try free for 14 days

One QR code for the whole machine life

Instructions for use and service report
via QR code on the machine.

ManualPass provides your instructions for use, EU declarations of conformity and other mandatory documents digitally – in 26 languages, securely archived, with a paper copy on request. On the same QR code, your technicians document every maintenance job, and safety notices reach every affected machine.

Try free for 14 days Watch the live demo
  • Machinery Regulation 2027 ready
  • 26 languages
  • Servers in Germany
  • from €129 / month
Band saw BS-400S/N 24-0815 · CEMuster Maschinenbau GmbHLive demo → For everyone who scansFor your service team
20/01/2027Machinery Regulation applies – digital instructions allowed
≥ 10 yearsavailable online, every version archived
1 QR codeper machine type or serial number
0 appsruns in the browser of any phone

One scan – three views

Everyone gets what they need at the machine

Operators & users

Documents at hand instantly

No app, no login, in the language of the phone.

  • Instructions for use, explanations, safety information
  • Paper copy on request
  • Maintenance deadlines and reports for their own machines
Service technicians

The record at the rating plate

The history of the serial number instead of a call to the office.

  • Jobs, defects, spare parts
  • Report with checklist, photos, signature
  • PDF sent automatically to everyone involved
Your team

Everything provable

One system instead of folders, Word and emails.

  • Versions, approvals, audit trail
  • Deadlines for paper copies and maintenance
  • Own logo and own domain

Two products, one platform

Start with the mandatory documents – expand with service

Base package

ManualPass Docs

Provide instructions for use and mandatory documents digitally – exactly as the Machinery Regulation requires.

from €129 / month

View ManualPass Docs →
Add-on module

ManualPass Service

Document maintenance where the machine stands – and make follow-up jobs visible.

from €149 / month · unlimited technicians

View ManualPass Service →

Machinery Regulation (EU) 2023/1230

Mandatory from 20 January 2027 – handled with ManualPass

Digital instructions for use are allowed, but subject to conditions. ManualPass Docs covers every one of them – your obligations as manufacturer remain with you, we provide the tools.

Guide to digital instructions for use →

  • Fixed QR code on the machineArticle 10(7)(a)
  • Download, save, printArticle 10(7)(b)
  • At least 10 years onlineArticle 10(7)(c)
  • Paper copy within one monthArticle 10(7)
  • EU declaration of conformity via the codeArticle 10(8)
All requirements and how ManualPass implements them
RequirementReferenceHow ManualPass helps
State on the machine how the digital instructions can be accessedArticle 10(7)(a)Fixed QR code per machine type, print-ready labels and SVG for the rating plate
Can be printed, downloaded and saved on a deviceArticle 10(7)(b)Scan page without app or login: open, download, save and print the PDF
Available online for the lifetime, at least 10 yearsArticle 10(7)(c)Unalterable version archive; archived machines remain available
Paper copy on request at the time of purchase, free of charge, within one monthArticle 10(7), third subparagraphPaper copy request with deadline, reminder and proof of dispatch
Include the EU declaration of conformity or make it accessible via a web address or codeArticle 10(8)EU declaration of conformity as a separate document under the same QR code
Language determined by the Member State (e.g. Germany: German)Article 10(7)Documents in 26 languages; the scan page automatically shows the right language
Safety information for consumers on paperArticle 10(7), fourth subparagraph“Consumer product” flag with a notice on the scan page – you include the paper yourself

A machine's life on one platform

From placing on the market to the last maintenance

  1. Delivery

    Provide documents

    QR code, instructions and declaration of conformity in all languages.

  2. Commissioning

    First report

    Acceptance with the customer's signature – right on the phone.

  3. Operation

    Maintenance & deadlines

    Reminders to you and the operator, requests at a click.

Who it is for

For machine manufacturers, importers and distributors

Machine manufacturers

For small and medium-sized manufacturers – including partly completed machinery with assembly instructions and declaration of incorporation. No CCMS required: you upload finished PDFs.

Solution for manufacturers →

Importers & distributors

Provide machinery from third countries with instructions in the national language and the EU declaration of conformity – organised by model and supplier, with proof.

Solution for importers →

Pricing

Transparent pricing instead of “request a demo”

The mandatory features are included in every plan. You pay for active machine types and users – not for units sold.

Starter

€129per month
excl. VAT

billed annually · 14-day free trial

up to 10 machine types
up to 2 users

For small manufacturers and distributors with a manageable range.

  • All mandatory features for the Machinery Regulation
  • Support: Email
Try free for 14 days

Recommended

Professional

€279per month
excl. VAT

billed annually · 14-day free trial

up to 50 machine types
up to 5 users

For machine builders and importers with several product lines – in their own branding.

  • Everything in Starter, plus:
  • Your logo and colour on scan page, labels and emails
  • Audit trail export (CSV) for audits and authorities
  • QR codes with your own domain
  • Support: Email, reply within 2 business days
Try free for 14 days

Business

€549per month
excl. VAT

billed annually · 14-day free trial

up to 250 machine types
up to 15 users

For companies with several brands or sites and an approval process.

  • Everything in Professional, plus:
  • Approval workflow (four-eyes principle)
  • Multiple brands and sites
  • Up to 3 custom domains, e.g. one per brand
  • Support: Priority email, reply within 1 business day
Try free for 14 days

Enterprise

On request

individual contract

unlimited machine types
unlimited users

For groups with large product ranges – with an individual contract.

  • Everything in Business, plus:
  • Support: Dedicated contact person
Send enquiry

Included in every plan: Serial numbers with their own QR code and digital nameplate (IEC 61406, JSON) · Fixed QR code per machine type · Print-ready QR labels (60, 85, 120 mm), up to 3 languages · Public scan page in 26 languages · Documents in 26 languages, unlimited versions · Paper copy requests with deadline, reminder and proof · SHA-256 checksums and audit trail · Roles owner, editor, read-only · Servers in Germany. 12-month term, billed annually in advance; cancel with 30 days’ notice to the end of the contract year. Pay by credit/debit card or invoice; invoices are emailed automatically and available as PDF in your account.

Guides

Knowledge about the Machinery Regulation – clear and with references

All guides

Frequently asked questions

Are digital instructions for use allowed under the Machinery Regulation?

Yes. Under Article 10(7) of Regulation (EU) 2023/1230, instructions for use may be provided in digital form – provided the machine states how to access them, they can be printed, downloaded and saved, and they remain available online for the expected lifetime, at least ten years after placing on the market.

Do I still have to supply paper?

If the user requests it at the time of purchase, you must provide the instructions on paper free of charge within one month. For products intended for or reasonably foreseeably used by non-professional users, the essential safety information must always be supplied on paper.

When does the Machinery Regulation apply?

Regulation (EU) 2023/1230 applies from 20 January 2027 and then replaces the Machinery Directive 2006/42/EC. What matters is when the individual unit is placed on the market.

How much does ManualPass cost?

Starter costs €129 per month (up to 10 machine types, 2 users), Professional €279 (up to 50, 5 users), Business €549 (up to 250, 15 users) – all per month excl. VAT; Enterprise with price on request. 12-month term with annual billing; every plan can be tried free for 14 days first.

Does ManualPass write my instructions?

No. ManualPass provides finished documents as PDF digitally – with a fixed QR code, scan page, paper copy requests and version archive. Writing and translating remain with you or your technical writing service provider.

Where is the data stored?

ManualPass runs on servers in Germany. The public scan page sets no tracking cookies.